Code4Lib 2018 Sponsor Prospectus

Code4Lib Collage

The Code4Lib 2018 Conference, scheduled for Spring 2018 in Washington, DC, presents an opportunity for vendors, organizations, libraries, and projects to show their support for open and collaborative solutions for higher education, libraries, museums, and archives by providing financial support and attending the conference.

Who We Are

We are a community of developers and technologists for galleries, libraries, museums, and archives. Code4Lib began as a simple mailing list in 2003, and has grown to become a vibrant community of more than 3,500.

Code4Lib is a community, not an organization. There are no officers or by-laws, but the Code4Lib community has demonstrated strong commitment to the following principles over the years:

  • openness and collaboration
  • diversity and inclusiveness
  • technical excellence
  • a supportive and nurturing space for newcomers

About the Conference

Each year, the Code4Lib conference helps revitalize the community as participants meet in person to discuss new and ongoing projects in a single-track format with short presentations and talks. It also provides in-depth participatory learning experiences through its volunteer-led pre-conference programs, and offers ad-hoc breakout sessions focused on collaboration around topics of interest.

  • Conference speakers and programs are chosen by a voting process open to the entire community.
  • Sessions are live-streamed to support remote attendance. Beginning in 2016, the stream was captioned in real-time to promote accessibility, and the community is committed to continuing this service.
  • Diversity scholarships help members of underrepresented communities attend the conference and take advantage of learning and networking opportunities. Many individual community members donate personally to increase the number of scholarships.
  • Our single-track format promotes broad sharing of ideas; the 20-minute time limit for presentations allows topics on a wide variety of technologies.

Code4Lib held its first face-to-face meeting in 2005 in Chicago. The first official annual conference was held in 2006 in Corvallis, Oregon, with 150 attendees. Past conferences typically sell out quickly.

The 2018 conference will accommodate up to 450 attendees. The conference is gender-diverse, with approximately 40% women attendees.

Impact of Support

Code4Lib offers a nexus for technical professionals from galleries, libraries, museums, and archives. Through sponsoring the conference, you can help create connections between projects and individuals, encourage good ideas to cross the gaps between subcommunities, and spawn new ideas. You can also help practitioners level up their skills in technology as well as collaboration with professionals in different areas of expertise.

The Code4Lib community takes inclusion and equity seriously. By sponsoring Code4Lib's diversity scholarships, you can help ensure that the attendees better represent the mix of people that galleries, libraries, museums, and archives technology should both embody and serve.

Your sponsorship of the conference can also provide immediate, concrete benefits to you and your organization. Code4Lib attendees include active practitioners who may be interested in your product, open source project, or services as well as department heads and senior administrators (15% of attendees last year) who make purchase decisions. Sponsors are strongly encouraged to send their staff to the conference to take advantage of access to the people and ideas who make up the Code4Lib community.

If you're ready to make a pledge or have more questions, please get in touch with Mary Jinglewski at c4l2018-sponsor@umd.edu.

A one-page information sheet (PDF) is available to assist with making a case to sponsor the Code4Lib Conference.

Sponsorship Opportunities

General sponsorship levels

Adamantium: Main Reception

2 available at $16,000 (for $30,000, you can be the exclusive sponsor of the reception)

The Code4Lib 2018 team is in the process of selecting a venue for the reception. Potential reception locations include the Great Hall at the Library of Congress, the Phillips Collection, and various Smithsonian museums.

By sponsoring the reception, you will help pay for the venue rental and provide food and drinks for attendees to socialize and network. Benefits include:

  • Platinum Sponsorship benefits (without the free exhibitor table)
  • Opportunity to give a brief (5 minute) statement to the reception attendees after the welcome address (in lieu of exhibitor table)

"Wolverine Claws" CC-BY-3.0 Alen Krummenacher

Diamond (one available)

$10,000 and above

  • Large logo or name on website and online program as Diamond Sponsor with top placement
  • Large logo on conference T-shirt with top placement (b&w vector image required)
  • Acknowledgement from podium at opening and closing sessions
  • Brochure in conference packet (if provided)
  • Logo on poster in Ballroom
  • 3 free conference registrations
  • 1 free exhibitor table
  • Diamond "Badge of Distinction" color printed on nametags of sponsor's attendees

Platinum

$8,000 to $9,999

  • Large logo or name on website and online program as Platinum Sponsor
  • Large logo on conference T-shirt (b&w vector image required)
  • Acknowledgement from podium at opening and closing sessions
  • Brochure in conference packet (if provided)
  • Logo on poster in Ballroom
  • 2 free conference registrations
  • 1 free exhibitor table
  • Platinum "Badge of Distinction" color printed on nametags of sponsor's attendees

Gold

$5,500 - $7,999

  • Medium logo or name on website, online program as Gold Sponsor
  • Medium logo on conference T-shirt (b&w vector image required)
  • Acknowledgement from podium at opening and closing sessions
  • Brochure in conference packet (if provided)
  • Logo on Ballroom “Screensaver”
  • 1 free conference registration
  • Gold "Badge of Distinction" color printed on nametags of sponsor's attendees

Silver

$3,000 - $5,499

  • Small logo or name on website and online program as Silver Sponsor
  • Small logo on conference T-shirt (b&w vector image required)
  • Acknowledgement from podium at opening and closing sessions
  • Brochure in conference packet (if provided)
  • Silver "Badge of Distinction" color printed on nametags of sponsor's attendees

Bronze

$1,500 - $2,999

  • Small logo on website and online program as Bronze Sponsor
  • Name on conference T-shirt
  • Acknowledgement from podium at opening and closing sessions
  • Bronze "Badge of Distinction" color printed on nametags of sponsor's attendees

Contributor

$1000 - $1,499

  • Small logo on website and online program as Contributor
  • Acknowledgement from podium at opening and closing sessions
  • Contributor "Badge of Distinction" color printed on nametags of sponsor's attendees

Supporter

$250 - $999

  • Name on website and online program as Supporter
  • Recognition at appropriate time (i.e., during raffles for prize donations)
  • Supporter "Badge of Distinction" color printed on nametags of sponsor's attendees

Exhibitor Tables

Non-profit organization: $500
For-profit organization, early-bird (on or before November 15, 2017): $900
For-profit organization, normal rate: $1,300
15 available, 14 left

Tables in a high-traffic area provide organizations, projects, and vendors a chance to interact with the Code4lib community on-site, and visibility throughout the conference. Participants will be able to visit tables during the morning and afternoon breaks, lunches, breakout sessions, and immediately following daily sessions. General sponsors are encouraged to also get exhibitor tables.

Targeted Sponsorship

Streaming Video

1 available at $5,500, 1 left

A live webcast and recording of the code4lib Conference is provided to ensure the entire community can participate. Sponsor benefits will include:

  • Gold Sponsorship benefits
  • Name in or next to video streaming window

Diversity Scholarships

$1,500, seeking at least 15 sponsorships

These scholarships provide travel costs and conference fees for qualified applicants from groups typically underrepresented at the conference, including women, transgender people, and minority ethnic and racial groups. Applicants must be interested in actively contributing to the mission and goals of the Code4lib conference. Benefits of sponsoring a scholarship:

  • Logo on forthcoming Scholarships website page
  • Recognition from podium when scholarship winners are announced
  • Recognition in emails sent out about scholarships

Real-time Transcription and Closed Captioning of Talks

1 available at $2,000, 0 left

To facilitate universal participation and access to conference content, real-time live transcription and closed captioning of all presentations, lightning talks, and announcements from the podium at the annual Code4Lib conference will be included with the webstream and in-person, along with full transcription after the fact to accompany recordings. Benefits of sponsoring transcription and closed captioning include:

  • Bronze Sponsorship benefits
  • Acknowledgment in published closed captions and transcripts

Childcare

2 available at $2,500, 2 left

Childcare is provided at the Code4lib Conference to make it possible for working parents and guardians to attend and fully participate. This sponsorship helps to offset the cost of childcare that the attendee using the service will have to pay. Sponsor Benefits include:

  • Bronze Sponsorship benefits
Contact

Sponsor Contact

If you would like to pledge your support at any level, or have questions about sponsorship, feel free to email c4l2018-sponsor@umd.edu.